Thinking of relocating your company to a new space? It doesn’t have to be complicated, stressful or expensive. Learn how flexible office spaces offer a more swift, stress-free transition to get your team into a new workspace within just a few days instead of months of planning.<\/p>\n\n\n\n
When you\u2019re shopping for a traditional office lease<\/a>, the process probably looks something like this:<\/p>\n\n\n\n This process in itself takes time, energy, and a shockingly large legal bill. It also comes with the opportunity cost of your C-Suite diverting its attention away from core business priorities.<\/p>\n\n\n\n And this is only the beginning.<\/p>\n\n\n\n From here, there\u2019s a lot you\u2019ll need to plan for, including:<\/p>\n\n\n\n From the moment you start your office search, it will take months\u2014of stress and hassle before your workspace is operational and your team is relocated and settled in.<\/p>\n\n\n\n There are no two ways about it: moving into a new office is always going to be a significant endeavour\u2014exponentially as the number of employees and space needs increase.<\/p>\n\n\n\n But flexible office space helps make this process simpler<\/a>, quicker, less stressful, and more cost-efficient in a multitude of ways.<\/p>\n\n\n\n While you have the option to work with a real estate broker to find a flexible office space, it\u2019s not essential.<\/p>\n\n\n\n Since these workspaces are staffed by knowledgeable in-house teams, you can simply book a tour, see the space for yourself, and ask any questions you\u2019d like to have answered.<\/p>\n\n\n\n This effectively removes one factor from the equation, giving you faster and more direct access to the operators offering you the space.<\/p>\n\n\n\n And, given the nature of the flexible office space model, there\u2019s significantly less planning required for setting up and moving into your new workspace\u2014there\u2019s more to come on that topic.<\/p>\n\n\n\n Unlike traditional leases, flexible office space agreements are relatively simple and do not dictate the need for a lengthy review by a lawyer.<\/p>\n\n\n\n Your agreement will include your payment structure as well as any deposits and fees you can expect to incur.<\/p>\n\n\n\n By eliminating, or at very least significantly reducing, the need for third-party reviews, the process of finalizing your agreement can happen much more quickly and efficiently than it does when you need to review a complex lease that\u2019s exhaustive and entirely slanted in the landlord\u2019s favour.<\/p>\n\n\n\n Flexible office agreements, by contrast, are drafted to be usually beneficial.<\/p>\n\n\n\n Why?<\/em><\/p>\n\n\n\n Because flexible office providers are in the business of filling offices on short-term commitments.<\/p>\n\n\n\n When an operator receives two months\u2019 notice from an existing member, they need to find and secure a new member for that space within two months. A long, argus lease agreement would stand in the way of transacting quickly.<\/p>\n\n\n\n As a result, the agreements are short, easy to understand, and much more favourable to members.<\/p>\n\n\n\n When you lease a traditional office, you typically decide upon a set volume of square footage for a predetermined length of time.<\/p>\n\n\n\n Today, many landlords are offering fully built and sometimes furnished spaces called \u201cshow suites\u201d or \u201cturnkey suites.\u201d The challenge is that these offices may appear move-in ready, but the reality is that they still come with significant upfront monthly costs in addition to the rent.<\/p>\n\n\n\n So, you need to allow time to finish the space, whether that\u2019s renovating and adapting the floor plan and design or furnishing the suite to your needs.<\/p>\n\n\n\n Flexible workspaces are designed to be completely work\u2013ready\u2014they come equipped with things like:<\/p>\n\n\n\n This means you can have your team move in immediately.<\/p>\n\n\n\n Unlike a show suite, flexible offices are fully operational, fully serviced, and running prior to moving in. That means no lead times, no bugs to sort out, and no surprises when move-in day comes.<\/p>\n\n\n\n And, as a result, you can have your team at work in your new space immediately.<\/p>\n\n\n\n If you\u2019re looking for something more custom, you can also take on a self-contained serviced office suite<\/a>, which we refer to as HQ by iQ, which provides you with greater flexibility<\/a>.<\/p>\n\n\n\n But, if you just want a quick, simple move-in, private offices<\/a> within a coworking space typically include everything you need.<\/p>\n\n\n\n Rather than having to spend time planning how to appoint your amenities, like kitchens, meeting rooms<\/a>, and lounges, and moving in the essentials you need for them, these spaces are shared and fully serviced\u2014and, as a result, they\u2019re already well-appointed and ready for you to use.<\/p>\n\n\n\n Just like your amenities, flexible office spaces offer built-in business professional equipment and services.<\/p>\n\n\n\n From printers to scanners, copiers, ultra-secure WiFi networks and servers, and beyond, having these assets already available and at your disposal can cut back on the amount of expense and time your team needs to spend going back and forth with service providers and moving cumbersome equipment.<\/p>\n\n\n\n While you still have the option to keep your own hardware, there\u2019s a good chance you\u2019ll find you won\u2019t need to bother.<\/p>\n\n\n\n Looking toward the future, growth is the main priority for virtually every single business.<\/p>\n\n\n\n So, what happens if you\u2019ve signed a multi-year traditional office lease, and then your team grows and you run out of office space with which to accommodate them?<\/p>\n\n\n\n Ultimately, you\u2019d be forced to either:<\/p>\n\n\n\n The same applies to a scenario where your business contracts or you decide to embrace a hybrid work schedule<\/a>.<\/p>\n\n\n\n\n
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7 ways flexible office spaces make this process simple<\/strong><\/h2>\n\n\n\n
1. Less planning required<\/h3>\n\n\n\n
2. Simple agreements and flexible terms<\/h3>\n\n\n\n
3. Turnkey solutions<\/h3>\n\n\n\n
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4. Shared amenities<\/h3>\n\n\n\n
5. Built-in business equipment and services<\/h3>\n\n\n\n
6. Scalability<\/h3>\n\n\n\n
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